★ Wish, ✓ Available, ✗ Not available — the language your team speaks to the algorithm.
Setting availability is voluntary and serves to simplify applying for shifts. When a new schedule is published, you as an employee can say for each day (or even for specific time ranges) how willing you are to work — and the algorithm goes by that.
If you don't set a preference for a day, you can still be assigned. Employees with ✓ or ★ are preferred. With ✗ you explicitly decline.
| Symbol | Meaning | Effect on the algorithm |
|---|---|---|
| ★ Wish | You'd love to take this shift. | Highest priority — clearly preferred. |
| ✓ Available | You can, but it's not a wish. | Scheduled normally. |
| ✗ Not available | You explicitly decline. | Not assigned. |
| — Empty | No input. | Can be assigned, but ✓/★ employees are preferred. |
If every day is ★, "Wish" loses meaning — everything is weighted equally. Use ★ deliberately for days that really matter to you.
You'll find your availability in the calendar via the Availability button.
If you can only work a part of the day (e.g. mornings), you can specify time ranges:
If your availability is often the same, save it as a default. You can then apply it with one click to new weeks.
Set your typical weekly availability once and save it via the bookmark icon top right as a default template. For each new week you can apply it with one click — and adjust individual days as needed.
For the algorithm to compute, there's a deadline for availability — visible in the calendar as "Submit by <date>" or "Submit week <range> by <date>". Until then you can:
After the deadline the algorithm assigns shifts and changes are only possible via Shift Handover or Shift Swap.
Admins can also set availability for employees — either because the employee has no account (placeholder) or as a stand-in when someone can't use the app right now.
Works exactly like the employee view: pick the employee in the calendar, set availability, done.
Saves time every week. Adjust only days that differ.
At most 1–2 days per week, otherwise wish loses its effect.
The earlier availability is set, the better the result. Ideally before the deadline.
Better to decline explicitly than to hand over a shift later — saves everyone effort.